Why this work is worth doing
The work that eats a week is rarely difficult. It is a person opening an email, reading a PDF, typing six fields into another system, checking one number against a second screen and then filing the thing. Done four hundred times a month it is a salary.
We start from the work as it is done today, not from a diagram. Someone walks us through it once, we record the screen, and we write down every decision they make, including the ones they no longer notice making. That document becomes the automation.
What we build
- /01
Process audit
Every recurring task listed with the hours it costs, the systems it touches and whether it is worth automating. Yours to keep whatever you decide next.
- /02
Built and tested automations
Running against your real data in a staging environment before anything goes live, with a written test log you can read.
- /03
Monitoring and alerting
Failed runs retry, then queue for a human. We get the alert. You get the monthly report with every failure listed.
Supplier invoice, from inbox to ledger
- 01 · 0.2sArrivesPDF lands in the accounts inbox. Logged, stored, hashed against duplicates.
- 02 · 2.1sExtractedSupplier, line items, VAT, totals and dates. Every field scored for confidence.
- 03 · 0.8sMatchedAgainst the purchase order and the goods-received note.
- 04 · exceptionQueuedAny mismatch over £50 goes to a person, with both documents side by side.
- 05 · 0.4sPostedWritten to the accounts system with the original PDF attached.
Questions we get about Workflow Automation
How long does a build take?
Two to four weeks for a single workflow, longer where several systems have to be connected first. You get the date at the end of scope and we hold to it.
What if our process changes?
Small changes are covered by the Run retainer. A material change to the process is quoted separately, and we tell you the number before we touch anything.
Do you replace our software?
No. We connect the software you already have. Replacing a working system is expensive and rarely the reason the work is slow.
Who owns what you build?
You do. The automations, the documentation and the configuration are yours, and we hand them over if you leave.
What happens to the people doing the work now?
In every engagement so far they have moved onto the work that was being neglected. We are not in a position to promise that for your business, but it is worth deciding before you start.
Can we start with one workflow?
That is what we recommend. One task, live, measured, and then you decide whether the second one is worth it.